Free Workflow Chart Maker

Use a workflow chart to describe an ordered piece of work: what happens, who is responsible, and which team receives it next. For example, a writer can draft a notice before an editor checks it and an operations team prepares the room. Name roles clearly and give each handoff a short note about what the next role needs.

This page and the process flow maker share the same studio. The example here focuses on ownership across teams; a process flow can instead document the steps of a procedure. Neither runs the work. For branching decisions, use the separate flowchart maker rather than treating Approval path gate labels as executable rules.

Choose Content workflow to get five stages. Set Title to "Fictional Library Workshop" and Subtitle to "Illustrative handoff plan; statuses are entered manually". Use Handoff lanes, the Mint ops theme and Slide size. Replace every sample field with the following fictional roles and notes; leave only Stage 3 marked as a bottleneck.

Stage 1 — Title: Confirm topic. Owner: Coordinator. Lane: Planning. Note: Agree topic and date. Status: Done. Mark as bottleneck: off.

Stage 2 — Title: Draft notice. Owner: Writer. Lane: Content. Note: Write a short invitation. Status: Done. Mark as bottleneck: off.

Stage 3 — Title: Check details. Owner: Editor. Lane: Content. Note: Confirm time and access. Status: Waiting. Mark as bottleneck: on.

Stage 4 — Title: Prepare room. Owner: Volunteer. Lane: Operations. Note: Set out tables and signs. Status: Intake. Mark as bottleneck: off.

Stage 5 — Title: Welcome visitors. Owner: Host. Lane: Operations. Note: Open doors and greet guests. Status: Intake. Mark as bottleneck: off.

Check that Handoff lanes groups these stages into Planning, Content and Operations, with all five notes visible. Switch to Workflow map to inspect the statuses. In Bottleneck view, Check details should be the one marked stage. Clear its flag and confirm No bottlenecks marked; re-enable it if you want to keep the illustrated waiting point. The flag records your judgment, not an automatically detected delay.

Return to Handoff lanes and download the PNG. This five-stage example fits a 1200 × 675 Slide canvas with the default card positions. Open the file and confirm the complete invitation, access and welcome notes before sharing. These are illustrative entries, not results from a real library or evidence of a faster process.

Choose the view for the information your reader needs. Handoff lanes makes team boundaries visible, but use Workflow map when status badges matter. Long notes can make Handoff cards and the canvas taller; concise notes are easier to read in a slide. On a small screen, pan within the preview and adjust zoom to inspect the complete design.

Review the downloaded image at its intended display size, including connectors and labels. Add the reporting context to the subtitle and update statuses and flags when the underlying work changes. Save an editable account copy if you need to revise the chart later; keep the actual work records separately.