Free Seating Chart Maker

Paste one name per line from a class list or spreadsheet column. Common list numbering and bullets are removed, and "Last, First" names are accepted. Check the parsed count: the tool uses at most 120 names, and the selected room may have fewer seats.

Choose the layout that represents your room, then check its dimensions. Fit to class suggests a room for the selected layout and sheet; it may include spare desks. Names that do not fit stay in the unseated list below the chart. Adding capacity can seat them again; reducing the room does not mean they have been removed from the roster.

Changing layouts or room dimensions reflows the seating and clears positional locks. Front and keep-apart rules remain name-based and need another check. A starter replaces the roster, room, rules and wording, so keep a saved design or exported copy before using one. A PNG is an image, not an editable saved design.

Rows show individual desks with an optional central aisle. Pairs place desks together; Groups of 4 and Groups of 6 show table groups. The Color groups theme distinguishes tables by colour. Match the drawing to your furniture rather than treating it as a room measurement.

U-shape is open towards the front label. Round tables have numbered tables with four to twelve places each. For twelve guests, try two tables of six. Changing between classroom and event layouts can replace labels matching built-in sample text, including a manually typed "Stage". Use distinct wording such as "Workshop stage" and recheck the title, subtitle and front label after switching.

Teacher view rotates the room so the front is at the bottom. Review that orientation before handing a copy to someone else. Layout choice alone does not establish sightlines, accessibility, walking space or a learning outcome in the physical room.

Lock seat fixes an occupied or empty desk during arrangement. At the front prioritises available front-row seats; a lock farther back is not moved to satisfy it. Keep apart asks the arranger to avoid the same table or neighbouring desks, including diagonal neighbours. Requests can conflict or exceed the available space.

Read the warnings after Shuffle, A–Z or a manual swap. A warning describes a request still unmet; it is not proof that no possible arrangement exists. Review locks, capacity and rules, make an appropriate change, and arrange again. A–Z can yield to seating rules and a random shuffle can repeat an earlier arrangement.

Before downloading, check all names are seated, the front label is correct and any remaining warnings are understood. The standard PNG is free without an account; saving an editable design requires sign-in. Inspect the exported names and size badge before choosing paper and printer scaling. A small mobile preview is not the downloaded resolution.

Use these fictional names, one per line: Alex Reed; Blair Chen; Casey Park; Drew Lane; Erin Shah; Finn Cole; Gray Stone; Harper West; Indy Brooks; Jules Hart; Kit Rowan; Lee Morgan. Choose Rows with 3 rows and 4 desks per row, the Clean theme, full names, desk numbers and Letter. Clear any existing rules or locks so the example starts without them.

Click the chart text to set the title to "Fictional Workshop Seating", subtitle to "Twelve learners · illustrative plan" and front label to "Whiteboard". Select Lee Morgan and choose At the front. Select Blair Chen, choose Keep apart…, then select Casey Park. Choose A–Z by first name.

In the tested example, the first row is Casey Park, Lee Morgan, Blair Chen and Alex Reed at desks 1–4. Drew Lane, Erin Shah, Finn Cole and Gray Stone occupy desks 5–8; Harper West, Indy Brooks, Jules Hart and Kit Rowan occupy desks 9–12. Lee is at the front, Blair and Casey are separated, and there are no unseated names or rule warnings. This order shows why A–Z with rules is not strictly alphabetical.

Try reducing the room to 2 rows of 4: four names wait below the chart. Restore 3 rows of 4 to seat all twelve again, then arrange and review. Download the checked classroom as a PNG; the tested Letter output is 1056 × 816 pixels. Inspect your own export because longer names or different room settings can change the sheet size.

For a separate activity, enter vocabulary in the word search maker, prepare game content in the bingo card generator, or enter award details in the certificate maker. These tools do not automatically receive this seating roster. The printable graph paper offers squared, dot and isometric sheets; check its printing instructions for scale.